Hints and Tips Library - search functionality


Does it annoy you when you’re scrolling through pages of assets to find the one you want? Would you like to find a quicker way to access your workflows? Or maybe you want to change the way you view the asset store? Then you’ve come to the right place!

There’s so much you can do with bethebrand, and we’d like to share this information with you, to help enhance your use of your system.
Whether it’s a keyboard shortcut, identifying your favourite assets, or creating distribution groups, our hints and tips aim to bring you time saving efficiencies and maximise your use of the system.

This Hints & Tips page has been designed to provide you with snippets of information, and can be searched on e.g. if you're looking for information on the asset store, click on the 'asset store' tag.

Keep an eye out for new hints and tips as they get added.

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You can use the Search functionality in a variety of ways - all asset Metadata goes into the search engine, which enables you to search using different methods:

  • Use the filter options down the left hand side of the Asset Store to search on Asset Type, Asset Owner, Product, Channel, etc
  • Enter free text into the Search function e.g. if you know the asset name or code.
  • Search File Contents - this allows you to search through the Metadata and every word on every page of the PDF, Word doc, PowerPoint, etc. (file content) for active assets, with the option to select 'Search All Versions' and include previous versions of any asset. This can be a useful way of identifying assets impacted by a wider change e.g. regulatory / registered address / phone number, etc.
  • Drill down further on free text or file content searches, by choosing to search for:
  • Any Words
  • All Words
  • Phrase - this will search for what you’ve entered, with the search results including assets where there is Metadata content attached before or after what’s been searched on e.g. searching for 234 would also show results for 1234 and 2345.
  • Exact - shows the exact Metadata and / or content, that matches what’s been searched on.

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