Hints and Tips Library - notifications


Does it annoy you when you’re scrolling through pages of assets to find the one you want? Would you like to find a quicker way to access your workflows? Or maybe you want to change the way you view the asset store? Then you’ve come to the right place!

There’s so much you can do with bethebrand, and we’d like to share this information with you, to help enhance your use of your system.
Whether it’s a keyboard shortcut, identifying your favourite assets, or creating distribution groups, our hints and tips aim to bring you time saving efficiencies and maximise your use of the system.

This Hints & Tips page has been designed to provide you with snippets of information, and can be searched on e.g. if you're looking for information on the asset store, click on the 'asset store' tag.

Keep an eye out for new hints and tips as they get added.

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The 'Subscription notifications and acknowledgements report' can be used to see the history of all asset subscription notifications, and whether the users have acknowledged receipt of them or not.

The 'Subscriptions by User' report shows you where users have requested to be alerted whenever particular assets are updated. It gives an indication of which assets are seen as important, and being regularly used by different parts of the business - e.g. Sales, Operations teams, etc.

Subscribe to the 'Tasks in Deliverables with No Assigned Users' report as a regular way of monitoring / identifying where current tasks are unassigned / won't progress. These tasks will also sit at the top of your Notifications area, in gold, prompting you to take action.

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Our next development is very exciting indeed…!

Helping teams utilise cutting edge tech to deliver content with unparalleled brand and regulatory alignment. Driving further automation into content creation. Interested in knowing more? Have a look at SeeDynamic!

If you Ignore a comment, or disagree with what’s been said, use the reply feature to ‘@’ the person who provided the comment that you are ignoring (best practice). This then notifies them via email, so any challenges can be addressed as quickly as possible, helping to prevent any delays in Final Approval.

Subscribe to assets to receive alerts when the asset is updated or its status changes.

If you need to get a message out to all Users, or a selected group of Users, create a Banner Notification on the system.

Add an Out of Office marker from the Notifications area, so that systems users can see when you’re not available to pick up work.

Add comments into a workflow from the Notifications area – useful if you’re allocating work, as you can comment without having to access the workflow!

Access workflows directly from Notifications or emails - just click on the link!

See and manage your team’s tasks from the Notifications section - click on Team. Reprioritise work accordingly by using the drag and drop functionality.

Tasks can be reassigned directly from the Notifications section of the Dashboard. In 'To Do > Team' view, use the Reassign functionality to move work, or share a task by selecting 'Add Users'.

Set your email preferences from your user profile i.e. opt in / out of 'Daily task summary' and task to action emails. Opting out of these does not impact other emails you'll receive from the system e.g. distributions, subscriptions, direct messages, etc.

Use the @ function (e.g. @JoeBlogs) in Mark up or generally anywhere you can post comments, to ensure that the person the feedback is for is directly notified via the system and email.

If you refer to / use the same assets on a regular basis e.g. for Sales, subscribe to those assets so you'll be notified when changes are made to them.

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